Newsletter Header
Volume 18 | Issue 5 Source for Employer Empowerment May 2010

Reduce, Reuse, and Recycle in the Workplace

Have you ever considered some of your workplace clutter or waste as a small money tree? Take a moment to look around your workplace. Do you see piles of paperwork on your desk? Do you see old or used monitors, keyboards and other electronics stored in the office? Do you see lights left on when no one is present or electronics left on when not being used for extended periods? Most people would probably answer yes to at least one of these questions thereby unintentionally creating large amounts of waste that negatively impact your bottom line and our environment. According to the statistics posted on ClearAir Council’s website, U.S. businesses now use about 21 million tons of paper every year. That's about 175 pounds of paper for each American. Also, Americans throw away enough office paper each year to build a 12-foot wall from New York to Los Angeles.

Reducing, Reusing and Recycling in the workplace not only can save our natural resources and minimize the impact on the environment, but it is also an effective way to cut operation costs and improve a company’s bottom line. More and more business leaders are engaging in the discussion of “Go Green” in the workplace and implementing different “Green Plans” for their businesses.

Here are some great ideas to create a “Green and Sustainable” workplace:

Reduce
Reduce paper

  • Don’t print e-mails unless you absolutely have to. Proof documents on your computer rather than printing them.
  • Use software that allows you to fax directly from your computer without printing.
  • Eliminate fax cover sheets by using "sticky" fax notes.
  • Set the default on your copier to double-sided copying/printing.
  • Use a whiteboard instead of printing the agenda for meetings.
  • Use a projector or computer to review documents and for presentations. If this is not possible, print double-sided copies and print only enough copies to share.
  • Send e-mails and establish e-bulletin boards on the website to communicate among staff rather than distributing paper memos. If this is not possible, print a single copy and circulate it around the office or post it in the break room.
  • “Green Design.” Design marketing materials that require no envelope, just simply fold and mail. Redesign forms to use less paper and eliminate unnecessary forms.
  • Reduce usage of paper plates and paper cups. Encourage employees to bring a water bottle or their own cup instead of using a paper cup. Provide reusable cups and plates in the kitchen/break rooms for employee use.

Reduce energy consumption

  • Turn off the CPU and monitor if you are not going to use for more than two hours.
  • Use your system’s power- management features to set up stand by/sleep or hibernate mode.
  • Unplug the coffee maker, microwave, and toaster in the kitchen or break room when they are not in use. If they are plugged into power strips, turn off the power strips when they are not in use.
  • Use compact florescent lights in table and floor lamps and compatible overhead lighting fixtures in your workplace.
  • Turn the lights off when you leave a room. Standard incandescent light bulbs should be turned off whenever they are not needed. Fluorescent lights should be turned off whenever you'll be away for 15 minutes or more.

Reuse

  • Use the back sides of printed sheets for notepads and drafts. A good idea is to designate a "draft drawer" for used paper.
  • Encourage employees to re-label and reuse file folders and binders.
  • Set up a “FREE” area to give away old company electronics and other old equipment and to allow employees to exchange personal used items or perhaps have a company yard sale.
  • Reuse packaging (e.g. bubble wrap, cardboard boxes, styrofoam blocks) or use newspaper and shredded office paper for packaging/shipping material.
  • Set up a system for your customers to return packaging for reuse.
  • Return, reuse, and repair wooden pallets and spools.
  • If your business is a retail establishment or restaurant/coffee shop, consider offering an incentive to customers for returning or reusing items like shopping bags and drinking cups.

Recycle

  • Place a recycle bin or box for paper next to your computer, fax machine, and desk for easy recycling of any paper product
  • Place a container for recycling aluminum cans by the vending machines or in the kitchen.
  • Send used toner cartridges back to the manufacturer for recycling or refilling. Most office supply stores now accept used toner cartridges for recycling, regardless of where the cartridge was purchased.
  • If you shred paper, shred your documents into a brown paper bag for easy recycling.

Remember, in most cases reusing is better than recycling and recycling is always better than waste. By practicing the 3 Rs (reduce, reuse, recycle) not only does it help the environment, it will also reduce business costs. To find out more information about the 3Rs, please contact your local RMI Human Resources representative.

In This Issue
Reduce, Reuse, and Recycle in the Workplace
Breast Feeding Break Requirement
New Payroll Feature
Information for Your 401k and Tax Saving
Timely Reporting of Employee Injuries
Safe Driving Tip
Vehicle Preparation
Workplace Safety Tip
Working Outdoors in Summer Heat
RMI's New Employees

Chris Adams was recently hired as a Systems Administrator in RMI’s IT Department. Chris has studied Information Systems and Marketing at the University of Utah and Utah Valley University. Previously, he was a gymnast for 8 years and was employed as a diver at the Mayan Restaurant in Salt Lake City. Chris grew up in Texas, spent some time in Canada and now resides in Utah. He and his wife have two children and foster three others. He loves most ethnic foods and loves to travel. His travels have taken him as far as Asia where he has climbed the Great Wall of China.

Kristen Corbett was recently hired in RMI’s Finance and Accounting Department. She is currently studying Marketing Management and Accounting at Salt Lake Community College. Prior to coming to RMI, she was doing Accounts Receivable for a local construction company. She also has a broad customer service background in retail environments. Kristen loves to be active, stay in shape, and enjoys being with her family and friends. She has a beautiful 12-month-old girl who is the highlight of her life.

Back to Top
Breast Feeding Break Requirement
One of the immediately effective portions of the Health Care Reform Act was a requirement under the Fair Labor Standards Act (FLSA) that an employer provide breaks and a location for breast feeding of an infant up to one year of age. Section 4207 of the Patient Protection and Affordable Care Act of 2010 (PPACA) amends Section 7 of the FLSA to require employers to provide: (1) "reasonable" breaks for employees to express breast milk in (2) a location free from intrusion in which to take those breaks (restrooms are specifically excluded as acceptable locations). Employers with less than 50 employees who can demonstrate that they would experience "undue hardship" in the course of providing nursing mother breaks are exempt. Breaks taken during work hours do not have to be compensated, but employers are not free to dictate when or how long the breaks must be. CAVEAT: this federal requirement does not preempt any state or local requirement that may provide a more significant requirement. For more information on the requirement, please contact your RMI HR representative.
Back to Top
New Payroll Feature
A new feature has been added to the reports section of the on-line RMI payroll login. You'll now see a link called, "Prior Payroll Reports". When you click on "Prior Payroll Reports", a list will appear showing all payroll dates processed in the current year. If you click on a payroll that was processed after 4/20/2010, all on-line payroll reports will appear at once (in a list) for that specific payroll. You no longer need to go to multiple links to pull up multiple reports for one specific pay date. You will not be able to use this link for reports dated prior to 4/20/2010 because we can only display reports that were created after this feature was added to our website. If you have any questions regarding the changes that were made to the reports section of RMI's website, please call the RMI Payroll Department at 888-764-0200 or e-mail payroll@rminc.com.
Back to Top
Information for Your 401k and Tax Saving

Looking for a way to lower your tax burden in 2010? Read the article below written by Jere El-Bakri from RMI’s Investor Assistance Program, in regards to contributing to your company’s 401(k) Plan, to find out how you can potentially save on taxes.

When I was growing up there were only a few days of the year that really meant something special to me. Among those were my birthday, Christmas, the last day of school and the Super Bowl. Since then I have come to recognize that there are a few other important days like my anniversary, my family’s birthdays and, oh yeah, April 15th.

This year April 15th wasn’t as bad as it has been past years. This year, April 12th was bad (I finished my taxes early for once). I felt like singing the line from the movie Footloose, “where have all the deductions (good men) gone?”

It seems like there are a lot of deductions that you are entitled to only if you do this or if you do that, or if you earn that or less than that, etc. For example, I thought I was going to qualify for one of the housing tax credits because we had bought a house this past summer. OOPS! We needed to buy it after November. It’s like the spelling rule with “i” and “e”. You know, “i” before “e” except after “c” or when sounding like “a” as in neighbor and weigh, etc.

Thankfully, we still have good old qualified retirement plans, like 401(k)s. When you make a traditional contribution to your 401(k) plan, it comes right off the top of your income. In fact, it actually reduces the amount shown in box 1 on your W-2 form. A lower box 1 on your W-2 form could affect other tax items such as child tax credits, alternative minimum tax, etc.

When you make traditional (pre-tax) contributions to your 401(k) account, the money is taken out before you pay taxes. That means that if you choose to contribute $100 traditionally to your 401(k) plan, your take home check may only go down by $70 or $75.

Depending on your income, there may even be additional tax advantages to 401(k) contributions. If you fall into the category of “low-income savers”, you may be eligible for a tax credit of up to $1,000. You can go to the following link for details on “low-income savers”: http://www.research401k.com/401k-tax-credit.html. Remember that a tax credit is much better than a tax deduction. A tax credit reduces your taxes (or increases your return) dollar for dollar, while a tax deduction decreases your taxes at your personal marginal tax rate.

If a married couple earn a combined adjusted gross wage of $50,000, and contribute $2,000 to a 401k retirement plan (pre-tax contribution), then their net wage would be $50,000 - $2,000 = $48,000. Their tax credit would therefore be: 10% times $2000 = $200. Now let’s assume that their employer matched 25 cents on the dollar for up to 4% of their pay. That means that by contributing $2,000 to their 401(k) plan, they actually only had their take home pay go down by about $1,500. However, they also received a $200 tax credit at the end of the year and $500 in match. All told, it cost them about $1,300 to get $2,500 in their 401(k) account.

You may be wondering how much you are allowed to contribute to a 401(k) plan. For 2010 you can contribute $16,500. If you are over age 50, you can also make an additional “catch-up” contribution of $5,500 for a total of $22,000. Some plans limit your contribution to a certain percentage of your pay. While this is not very common any more, you should consult your plan administrator for details.

You may also have heard about Roth contributions. In contrast to Traditional (pre-tax) contributions, Roth contributions are after-tax. That means that you feel the full impact of the contribution today. In other words, if you contribute $100 to your Roth 401(k), your net take home will go down by the full $100. However, your Roth contributions will grow tax-free and qualified withdrawals come out tax-free at retirement. Low-income savers will get the same tax credits whether they make Roth or Traditional contributions. To view a short instructional video on Roth contributions visit http://united401k.acrobat.com/roth.

Remember that this is not meant to be tax advice and that I am not your tax or legal advisor. You should consult your tax or legal advisor to see how contributions to your 401(k) account could affect your personal situation.

In conclusion, while taxes are complicated and deductions seem to have become a thing of the past, 401(k) plans are still available. Traditional (pre-tax) contributions can reduce your taxable income now and offer long-term retirement security. For some, choosing Roth contributions may offer a better long-term alternative in exchange for a higher cost today. Either way, 401(k) plans offer a great way to save for retirement, with a little help from Uncle Sam.

As always, if you have any questions on this topic or other questions regarding general retirement savings, please feel free to contact me via e-mail or phone. I can be reached at 800-948-0330, jere@nationsfg.com, or 510 South 200 West Salt Lake City, UT 84101.

Securities and Advisory Services are offered through Nations Financial Group, Inc. (NFGI) member FINRA, SIPC. Jere El-Bakri is a Registered Representative of NFGI. Retirement Plan Consultants, Inc. is a separate entity and not affiliated with NFGI.

The material has been prepared or is distributed solely for information purposes and is not a solicitation or an offer to buy any security or instrument or to participate in any trading strategy. NFGI did not assist with the preparation of the content in this newsletter, and its accuracy and completeness are not guaranteed. The opinions expressed in this newsletter are those of the author(s) and are not necessarily those of NFGI. Any information provided is general in nature and is not tailored to your individual investment objectives or needs or relate to any specific investments. Any investment(s) or strategies discussed may not be suitable for all investors. Investors must make their own decisions based on their specific investment objectives and financial circumstances.

Although general information about the potential impact of taxes on various investment scenarios and/or estate planning may be provided, it should be made clear that NFGI and Retirement Plan Consultants, Inc. do not offer any legal or tax advice.

Back to Top
Timely Reporting of Employee Injuries

If an employee is injured, please complete an Employee Injury Report and submit it to RMI within twenty-four hours of the occurrence. Delays in reporting injuries can result in problems in filing a worker’s compensation claim, increased costs on the claim, and possible delays in recovery. Please always submit an Employee Injury Report even if the employee does not initially seek medical treatment: having a report on file is important if they need to seek treatment at a later time. Be sure to indicate if the employee has missed any time from work as a result of their injury.

You may download the form from our website and fax the completed Employee Injury Report to your HR Representative at your area RMI office.

Back to Top
Safe Driving Tip
Vehicle Preparation

Your car needs your help to get you to your destination safely. In addition to regular maintenance (oil changes, tire rotations, etc.) be sure to perform the following safety maintenance often:

  • Clean and adjust your headlights. During car inspections, ask the technician to correct the aim of your headlights or take the vehicle to a dealer or other properly equipped repair shop at least once a year for a headlight checkup. Properly aligned headlights will help you see the road better, and will help other drivers avoid glare.
  • Keep all glass/windows clear on the outside and the inside. Cleaning windows and the windshield at least once a month to remove haze can increase visibility.
  • Have chips or cracks in the windshield repaired as soon as possible. A trained glass repair technician can often fill in a damaged area and prevent the crack or chip from growing and requiring a windshield replacement.
  • Clean wiper blades with a paper towel dipped in windshield washer fluid. This removes grime and oxidized rubber from the edge of the blade and helps prevent streaking. If streaks persist, you need new blades.

For additional information on this, please contact your RMI HR representative.

Back to Top
Workplace Safety Tip
Working Outdoors in Summer Heat

Jobs that take employees outside definitely have their appeal, especially to the office-based cubicle crowd. But people whose line of work requires them to be outdoors in the hot summer months - from construction and agriculture workers to parks employees - face unique health hazards. The Occupational Safety and Health Administration (OSHA) offers the following tips on working outdoors in warm climates:

Clothing and Sunscreen. Employees who are working outside in the heat should wear light, loose-fitting clothing. To avoid harmful UV rays, stick to long pants (no shorts) and long-sleeved shirts, and apply plenty of sunscreen.

Breaks for Water and Shade. If you're working in the heat, your employer should provide you with plenty of water, and breaks to drink it. Drink small amounts frequently, rather than a lot of water all at once. If your work is particularly strenuous and takes place in direct sunlight, you should also be given regular work breaks in a "shade tent" or other rest area.

Heat Stroke and Heat Exhaustion: What to Watch Out for. The combination of high temperature, high humidity, and physical exertion that comes with some outdoor jobs raises the risk that workers will suffer heat stroke or heat exhaustion. Some warning signs are headaches, lightheadedness, confusion, irrational behavior, loss of consciousness, abnormally high body temperature and hot, dry skin.

Lyme Disease, Poison Ivy, and West Nile Virus. Working in the great outdoors, especially in the summer months, can mean exposure to some of Mother Nature's less pleasurable offerings, including ticks that can carry Lyme Disease and other bacteria; mosquitoes that can transmit West Nile Virus; and poisonous plants that can cause skin problems. Care must be taken in areas and conditions where these pests are present.

For more information about this topic you can go to http://osha.gov or contact your RMI Human Resources representative.

To access the online Workplace Safety Training Log click here.
Back to Top
Copyright © 2010 Resource Management, Inc. All rights reserved.
Client & Employee Newsletter, Source for Empowerment is published monthly by Resource Management, Inc. Client & Employee Newsletter features issues of importance to our clients and their employees. It is intended to provide general information and should not be construed as legal advice. We welcome your comments, questions, and concerns.
Napeo Logo
Toll Free: (888) 764-0200 | 510 South 200 West, Salt Lake City, UT 84101
www.rminc.com